Manually Generate EMA Payments
Although the majority of payments are automatically created in readiness to be sent to the SLC portal, it is also possible to generate payments manually.
EMA payments can be manually generated in the following ways:
By learner
Generating Payments by learner allows you to process EMA records for registers that have not been marked and do not appear in the Weekly Payments section. Weeks that have not been marked will have a status of Not Assessed, which you can then change to either Accepted or Rejected as appropriate.
Note: A register must exist against a course with the correct EMA information associated with it.
To manually generate EMA payments by learner:
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Search for the learner you want to generate payments for on the Learner Payments tab.
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Click the Generate Payments button on the EMA Commands ribbon.
The missing payments are generated and added to the EMA Payments grid.
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Select the relevant option from the Attendance Outcome drop-down list.
The Submit Payments window is displayed.
- Click Yes if you want to submit the payment, or No if you don’t want to submit the payment yet.
- Click Save.
By week
You can generate EMA payments by week for when you are using temporary registers at the beginning of the year and when registers have not yet been generated.
To manually generate EMA payments by week:
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Open the week that you want to generate payments for on the Weekly Payments tab.
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Click the Generate Payments button in the Admin ribbon.
The EMA payment records are created.
Note: The Attendance Outcome is displayed as 'No Register' if there are no registers for the course, or Not Assessed if the register has not yet been marked.
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Select the relevant option from the Attendance Outcome drop-down list.
The Submit Payments window is displayed.
- Click Yes if you want to submit the payment, or No if you don’t want to submit the payment yet.
- Click Save.